Senior Administrator - Cambridge - up to £25k

Recruiter
Location
Cambridge
Salary
£22000 - £25000 per annum
Posted
31 Jul 2017
Closes
28 Aug 2017
Ref
ASAP
Contact
Sean Hitchman
Specialist area
Building services (general)
Function
Administration
Contract Type
Permanent
Hours
Full Time
Job Title: Senior Administrator
Job Location: Cambridge
Salary From: £22,000
Salary To: £25,000
Type of contract: Permanent - Full Time/Flexible

The Opportunity

Reporting to the Office Manager the Senior Administrator is responsible for providing a high quality administrative support to the technical teams as well as front of house service.
Key Responsibilities:
  • Providing administrative support to the team including typing letters, e-mails and other relevant documentation.
  • Acting as the first point of contact for internal clients and proactively responding to all enquiries in a professional manner and ensure they are completed effectively.
  • Assisting technical teams with project work, which includes liaising with external contacts, assisting with report writing and setting up projects using internal management systems.
  • Extensive and proactive diary management including arranging and managing appointments, lunches, travel and accommodation and producing itineraries and other documents as required.
  • Processing and preparing daily correspondence, reports, presentations and other related documentation in conjunction with the appropriate internal contact.
  • Ensuring all administrative systems run smoothly i.e. filing, archiving and accurate record keeping as well as supporting internal systems to ensure on-going compliance.
  • Ensure that the QMS procedures are adhered to at all times by both the admin and technical teams and where this is not happening, help coach the individual to undertake things in the right way.
  • Attending meetings, as requested, ensuring that clear concise notes are taken and distributed accordingly in a timely fashion and expediting actions as appropriate.
  • Providing office support such as meeting and greeting visitors to the office in a professional and friendly manner, answering telephones, scheduling and managing meetings, logging and distributing incoming and outgoing post, filing and other general duties.
  • Effectively manage any ad-hoc administrative duties as required

About You

Key Requirements:
  • Have a minimum of 2 years’ administration experience
  • Front of house or reception experience
  • Excellent communication and organisational skills. Managing projects, prioritising and delegating across a range of activities
  • Excellent working knowledge of Microsoft Office, (in particular Word, Excel, PowerPoint and Outlook).
  • Must be highly organised and have excellent attention to detail
  • Excellent communication skills both face to face and over the telephone
  • Able to prioritise workload and conflicting priorities
  • Flexible to meet business needs
  • High degree of self- management, initiative, reliability and flexibility to ensure that the best possible service is given to internal and external clients.
  • Proactive, efficient and accurate and have the ability to work unsupervised
  • Have the ability to communicate and liaise with colleagues at all levels

Please contact Sean Hitchman on 020 7932 2800 / shitchman@rgb.co.uk

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