Contract Support Administrator

RGB Network
£27000 - £30000 per annum
30 Oct 2017
27 Nov 2017
Carl Creed
Specialist area
Maintenance management
Contract Type
Full Time
Contract Support Administrator

Central London

£27 – 30k plus 25 days annual leave, pension


A great opportunity has arisen for a contract support administrator join their team on one of London’s most exciting and prestigious sites. 

  • Raising/placing Purchase Orders with Sub-Contractors for annual maintenance and extra works activities.
  • Managing PPM visits including the scheduling, submission of relevant documentation, service reports and invoicing.
  • Ensuring all Sub-Contractor documentation is up to date with regards to Health and Safety and Company Legislation.
  • Supervision of all WIP for the portfolio, ensuring all works are completed and invoiced in a timely manner.
  • Processing and passing for payment all supplier and sub-contractor invoices, dealing with any queries that may arise.
  • Responsible for the completion of a monthly billing spreadsheet that is to be presented to the client.
  • Formulating monthly reports for client submission.
  • Assist in the negotiation of favourable rates with third parties through building strong relationships with sub-contractors.
  • Managing subcontractors to ensure deadlines are met to deliver our KPI’s and surpass our client’s expectations.
  • Liaise and attend meetings and other company functions necessary to perform duties and aid service delivery.

The ideal contract support administrator must have the following skills: 

Literacy and Numeracy – Able to understand profit and loss calculations and basic business finance e.g gross margin percentages and calculations, depreciation, capital and revenue expenditure, cash flow, overheads etc. Must be a competent writer of business letters, quotations and proposals.

Computer Skills – Must be adept in the use of MS Office 2000 or later, particularly in Excel and Word, and experience with the use of Concept CAFM system. Experience with FSI Go and Outlook is preferred but not essential. 

Management Ability – Though internal staff management is not initially part of the role, responsibility and accountability of managing third party suppliers and both internal and external engineers is required. Development of the role could see the prospect of recruiting and managing additional Contract Support staff. Some people management skills, experience and natural ability will be useful.

In return our client will be offering £28-30k,  Monday to Friday role working 8-5, 25 days holiday not including bank holidays, ample overtime and a clear path for  training and progression. 

If you feel you would be well suited for the role, please email me a up to date CV or contact me directly to discuss.